File Delivery Checklist

What will the files be used for? (check all that apply)

All uses
Web uses
Projection
Commercial Printing
Digital printing
Other (arrange to discuss)

What size and resolution are required? (check all that apply)

Full resolution (native file size of the camera)
Pixel dimensions will be provided for web or projection
Height, width, and pixels per inch (ppi) will be provided for print files

What is the preferred color mode?

RGB
CMYK
We need both

What is the preferred color profile if RGB?

sRGB
Adobe RGB (1998)
ColorMatch RGB
We need sRGB for the web files and Adobe RGB (1998) for the print files
(arrange to discuss)

If the files are for commercial printing what type of press? (check all that apply)

Sheetfed offset
Web press offset
Digital press
Wide format inkjet
Very wide format printing (billboard or banner)

What is the preferred color profile if CMYK?

Custom- printer will provide the profile
Coated GRACoL 2006
Web Coated SWOP 2006 Grade 3 Paper
Web Coated SWOP 2006 Grade 5 Paper
U.S. Web Coated (SWOP)v2
Coated FOGRA27
Coated FOGRA39
Web Coated FOGRA28
Uncoated FOGRA29
Unknown (arrange to discuss)

What is the preferred file naming schema?

Photographer should use their own file names
Image receiver will provide file naming instructions

What is the preferred file format?

JPEG
TIFF
other (arrange to discuss)

8-bit depth is preferred?

Yes
No (arrange to discuss)

All files should be flattened?

Yes
No (arrange to discuss)

What type of file sharpening is expected?

Capture sharpening only
Output sharpening at final size
Generic output sharpening for multiple sizes (not recommended)
No output sharpening- the image receiver is responsible for final sharpening

What are the metadata requirements? (check all that apply)

Include the normal creator contact and copyright information
Include caption and/or headline information
Include rights usage information
We use PLUS codes for licensing
We have a specific/custom metadata template for you to use
Please put the original file name in the description field
Please keyword the images
We have other requirements (arrange to discuss)

What is the preferred delivery media?

CD/DVD
Electronic
Electronic folowed up with CD/DVD
Hard drive
Other (arrange to discuss)

What are the delivery instructions?

Address for mail or courier will be provided
FTP: Login information will be provided
Web upload: URL will be provided
We usually use a File Hosting Service such as YouSendIt
We prefer a professional image display and delivery/transfer service

File delivery memo

A delivery memo should be put into each folder of delivered image files. Below is a sample delivery memo which can be used as a starting point for your own custom delivery memo. This can be combined with a readme file.

File Delivery Memo

The total number of files is

These files are:

RGB, and the embedded color profile is:
Adobe RGB (1998)
sRGB
ColorMatch RGB
Other
CMYK, and the color profile is:

• Coated GRACoL 2006
• Web Coated SWOP 2006 Grade 3 Paper
• Web Coated SWOP 2006 Grade 5 Paper
• Other

Image size:

These images are for print and the image size in inches is:

Height

Width

@ ppi

These images are for screen and the image size in pixels is:

Height

Width

Sharpening

These images are sharpened for output
These images are not sharpened for output